Escape Between the Lines
Mini Event Terms and Conditions
A quick note before you attend
Our mini events are designed to be relaxed, welcoming gatherings where book lovers can connect, slow down for a few hours, and enjoy a shared creative or literary experience together.
Whether it’s a Creative Chapter evening, a Bookends Crawl, or another book-inspired gathering, our goal is always the same: to create a calm, friendly environment where everyone feels comfortable being themselves.
The following Terms & Conditions help ensure that our events run smoothly and that every guest has a safe and enjoyable experience. Please take a moment to review them before purchasing a ticket or attending an event.
A Few Important Notes Before Booking
• All event tickets are non-refundable.
• Tickets are valid only for the specific event and date purchased.
• Some events may include light snacks or refreshments.
• Guests may be asked to complete a short event information form before attending.
• Our events are designed to be relaxed, welcoming experiences rather than structured workshops.
Full Terms & Conditions are outlined below.
Event Terms & Conditions
By purchasing a ticket and attending an Escape Between the Lines Ltd. event, you acknowledge and agree to the following Terms & Conditions.
1. Ticket Purchase
A valid ticket is required for entry to all Escape Between the Lines Ltd. events. Tickets must be presented upon arrival, either printed or in digital format.
Tickets are valid only for the specific event and date listed at the time of purchase. Tickets may not be transferred or resold without prior approval from Escape Between the Lines Ltd.
2. No Refund Policy
We appreciate your support in attending our events. Please note that all ticket sales are final and non-refundable.
Tickets cannot be refunded due to personal scheduling conflicts, illness, travel delays, or other unforeseen circumstances. We encourage you to consider this before purchasing.
If an event must be cancelled by Escape Between the Lines Ltd., ticket holders will be offered either a credit toward a future event or a full refund.
3. Cancellation by Organizer
Escape Between the Lines Ltd. reserves the right to cancel or reschedule an event if minimum attendance requirements are not met, or due to circumstances beyond our control including venue issues, or safety concerns.
In the event that Escape Between the Lines Ltd. cancels an event, ticket holders will be offered either a full refund or the option to transfer their ticket as a credit toward a future Escape Between the Lines event.
Ticket holders will be notified as soon as possible should a cancellation occur.
4. Event Changes
Escape Between the Lines Ltd. reserves the right to make minor adjustments to event details, including schedules, activities, or refreshments if necessary. Any significant changes will be communicated to ticket holders.
5. Personal Responsibility
Guests are responsible for their own belongings during the event. Escape Between the Lines Ltd. and its organizers are not responsible for lost, stolen, or damaged personal items.
For craft-based events, participants assume responsibility for the safe use of any materials provided at the event.
6. Behaviour Expectations
Escape Between the Lines Ltd. events are designed to create a welcoming, respectful, and relaxing environment for everyone.
Guests who engage in disruptive, unsafe, or inappropriate behaviour may be asked to leave the event without refund in order to ensure the comfort and safety of all attendees.
7. Photography & Media
Photography or video may be taken during events for promotional purposes such as social media, marketing materials, or website content.
By attending an Escape Between the Lines Ltd. event, you grant permission for images or video that may include you to be used for these purposes. Guests who prefer not to appear in photos should notify the event host and we will do our best to accommodate this request.
8. Venue & Accessibility
Events may take place in third-party venues. Guests are encouraged to review any accessibility or mobility considerations prior to attending.
While we will do our best to assist where possible, we cannot guarantee that all venues will meet every accessibility need. If you have specific accessibility needs, please contact us prior to purchasing a ticket and we will do our best to assist.
9. Food, Allergies & Dietary Restrictions
Some events may include light snacks or refreshments prepared by the Escape Between the Lines Ltd. organizers.
Guests are responsible for informing the organizers of any allergies, dietary restrictions, or food intolerances in advance through the event information form or other communication provided.
While reasonable efforts will be made to accommodate disclosed dietary needs, Escape Between the Lines Ltd. cannot guarantee that food will be completely free from allergens. Food may be prepared in environments where common allergens such as gluten, dairy, nuts, eggs, or soy may be present.
By consuming food provided at the event, guests acknowledge and accept the potential risk of cross-contamination. Guests with severe allergies should exercise their own discretion when consuming provided food.
10. Liability
By attending an Escape Between the Lines Ltd. event, participants acknowledge that they do so voluntarily and assume responsibility for their participation.
Escape Between the Lines Ltd. and its organizers are not liable for injuries, damages, losses, or personal property claims that may occur during the event or from participation in event activities, except where required by applicable law.
11. Event Format
Escape Between the Lines Ltd. events such as Creative Chapter are designed as relaxed, self-guided experiences.
Some events may include craft materials or creative activities provided by Escape Between the Lines Ltd.
Participants are welcome to engage with the provided materials at their own pace.
Escape Between the Lines Ltd. does not provide formal instruction for crafts or activities during these events.
Final Note
These Terms & Conditions may be updated from time to time. The most current version will always be available on the Escape Between the Lines Ltd. website.
If you ever have questions before booking, please don't hesitate to reach out — we're always happy to help.
Reading Retreat Terms & Conditions
These Terms & Conditions apply to all Escape Between the Lines Ltd. overnight reading retreats, including The First Chapter and future retreat experiences.
A quick note before you book:
Our retreats are designed to be calm, welcoming spaces where guests can slow down, read, connect, and step away from the noise of everyday life.
The following Terms & Conditions are intended to help create a safe, comfortable, and enjoyable experience for everyone attending. Please take a moment to review them before booking.
Jump to Section:
A Few Important Notes Before Booking
• Retreat payments and deposits are non-refundable.
• Room accommodations are assigned based on the ticket tier selected at booking.
• Guests are expected to respect the retreat property and any applicable house rules.
• Participants must inform us of any allergies or dietary restrictions in advance.
• Retreat schedules are intentionally relaxed and flexible, and all activities are optional.
1. Booking & Payment
A non-refundable deposit of $200 is required to reserve your space at an Escape Between the Lines retreat. Retreat spaces are limited and are only considered confirmed once the required deposit or full payment has been received and acknowledged by Escape Between the Lines Ltd.
Guests may choose to pay in full at the time of booking or secure their space with the required deposit. Payment plans may be offered for select retreats and, when applicable, all payment deadlines will be outlined during the booking process and on issued invoices.
All balances must be paid in full by the final payment deadline specified for the retreat. Failure to complete payments by the stated deadlines may result in the retreat space being released and made available to another guest.
If a payment is missed, we will do our best to reach out and work with you. However, continued non-payment may result in the cancellation of the booking.
Retreat bookings may not be transferred or resold without prior written approval from Escape Between the Lines Ltd.
2. Cancellation & Refund Policy
We know life happens, and we truly wish we could be more flexible. Because our retreats are small and intimate, every booking directly impacts the experience we're able to create.
A $200 deposit is required to secure your retreat space and is non-refundable.
Additional payments made beyond the deposit may be eligible for refund if cancellation is requested before the final payment deadline. After the final payment deadline, refunds cannot be guaranteed. If we are able to fill your space with another guest, a refund may be issued at the discretion of Escape Between the Lines Ltd., less the non-refundable deposit.
If you are unable to attend, you may request to transfer your booking to another person with prior written approval from Escape Between the Lines Ltd.
If Escape Between the Lines Ltd. must cancel a retreat due to circumstances beyond our control, guests will receive either a full refund or the option to transfer their payment to a future retreat.
Escape Between the Lines Ltd. is not responsible for personal travel expenses, transportation arrangements, accommodations booked outside of the retreat, or any associated costs incurred by participants.
3. Organizer Cancellation & Minimum Attendance
Escape Between the Lines Ltd. reserves the right to cancel or reschedule a retreat if the minimum number of participants required to operate the retreat is not met, or due to circumstances beyond our control including venue issues, safety concerns, severe weather, or other unforeseen circumstances.
If a retreat must be cancelled by Escape Between the Lines Ltd., participants will be notified as soon as possible and will receive either a full refund or the option to apply their payment as a credit toward a future Escape Between the Lines retreat.
Confirmation timelines and any retreat-specific deadlines will be communicated in your booking confirmation.
4. Force Majeure
While we always do our best to ensure retreats proceed as planned, circumstances beyond our control may occasionally require a retreat to be postponed, modified, or cancelled.
These circumstances may include severe weather, natural disasters, public health emergencies, government restrictions, venue closures, transportation disruptions, or other unforeseen events.
If a retreat is affected by circumstances beyond our control, Escape Between the Lines Ltd. will communicate with participants as soon as possible and provide any available options regarding refunds, credits, transfers, or rescheduling.
5. Retreat Schedule & Activities
Retreat schedules and activities may be adjusted due to weather, venue requirements, guest needs, or other unforeseen circumstances. If changes are necessary, we will communicate them as early as possible.
Our retreats are intentionally relaxed and flexible. Nothing is mandatory. Whether you spend the weekend deep in a book, joining every activity, connecting with fellow readers, or simply enjoying some quiet time to yourself, we want you to experience the retreat in whatever way feels right for you.
6. Accommodation & Shared Spaces
Depending on the ticket tier selected at booking, accommodations may include either private or shared sleeping spaces, as well as access to shared common areas throughout the retreat property.
We ask that all guests treat the property, furnishings, and shared spaces with care and respect, just as you would hope others would treat a space you love. A little consideration goes a long way in helping create the peaceful, welcoming atmosphere we strive to provide for everyone.
7. Ticket Tiers & Room Assignments
Retreat accommodations and inclusions vary depending on the ticket tier selected at the time of booking. Here's a quick overview of what each tier offers:
Novel Escape — a private king room offering our most spacious and secluded retreat experience.
Chapter Escape — a private queen room offering comfort, privacy, and a restful retreat experience.
Passage Escape — a shared room with two queen beds, ideal for readers who enjoy a balance of connection and personal space.
Verse Escape — a shared room accommodation featuring a queen bed within a shared retreat space.
Page Escape — a shared room accommodation featuring a double loft bed within a shared retreat space.
Bookmark Escape — a shared room accommodation featuring a single loft bed within a shared retreat space and offering our most accessible retreat option.
Full details of what is included with each tier are available on the retreat booking page.
Room assignments are made by Escape Between the Lines Ltd. based on the ticket tier purchased at booking. While we will always do our best to accommodate preferences where possible, specific room requests, roommate requests, or tier changes cannot be guaranteed and are subject to availability and approval.
8. Bathroom & Shared Facility Use
Some retreat accommodations include shared bathrooms and communal spaces such as kitchens, living areas, and lounges.
We ask all guests to be mindful of others when using shared spaces and to leave them as they found them. A little courtesy goes a long way in helping create a comfortable and welcoming experience for everyone.
9. Airbnb Property Use
Our retreats take place in privately owned vacation rental properties. By attending, participants agree to respect the property and follow all house rules provided by Escape Between the Lines Ltd. and the property owner or host.
If damage occurs as a result of a participant's actions, that participant may be held responsible for any associated repair, replacement, cleaning, or other costs incurred, including fees charged by the property owner or host.
10. Venue Changes
In rare circumstances, a retreat venue may need to change due to factors outside of our control. If this occurs, Escape Between the Lines Ltd. will make every reasonable effort to secure an alternative venue of similar quality and suitability and will communicate any updates to participants as soon as possible.
11. Behaviour Expectations
Escape Between the Lines Ltd. retreats are spaces where everyone should feel welcome, safe, respected, and at ease. We ask all guests to treat one another, the retreat team, and the retreat space with kindness and consideration.
In the rare event that a guest's behaviour is disruptive, inappropriate, or negatively impacts the experience of others, Escape Between the Lines Ltd. reserves the right to ask that guest to leave the retreat without refund. Any such decision will be made with the comfort, safety, and well-being of all participants in mind.
12. Alcohol & Substance Policy
Our retreats are designed to be calm, restorative experiences, and we want everyone to feel comfortable regardless of their relationship with alcohol.
Alcohol, cannabis, and other recreational substances are not permitted during Escape Between the Lines retreats.
This helps us maintain the welcoming, inclusive atmosphere we strive to create and ensures all guests can fully relax and enjoy their time away.
We appreciate everyone's cooperation and respect in helping us create a positive experience for all participants.
13. Quiet Hours & Shared Space Courtesy
To help create a restful and comfortable retreat experience for all guests, quiet hours will be observed in accordance with the retreat venue's requirements and will be communicated prior to arrival.
During quiet hours, we ask that noise in shared spaces, particularly near sleeping areas, is kept to a minimum. We appreciate everyone's consideration in helping create a peaceful environment where guests can rest, recharge, and enjoy their retreat experience.
14. Illness & Arrival
We genuinely care about the health, safety, and comfort of every guest at our retreats. Because we gather in close, shared spaces, we ask that any guest experiencing symptoms of a contagious illness, including cold, flu, or respiratory symptoms, contact us prior to attending.
To help protect the well-being of all participants, Escape Between the Lines Ltd. reserves the right to refuse attendance to any guest who is visibly unwell or experiencing symptoms of a contagious illness.
If illness prevents you from attending, we encourage you to contact us as soon as possible. We will do our best to work with you on next steps; however, our standard cancellation and refund policies will apply.
15. Food, Allergies & Dietary Restrictions
Retreat meals and snacks may be prepared by Escape Between the Lines Ltd. organizers, and we put a great deal of care into creating meals that help guests feel welcomed, comfortable, and well cared for throughout the retreat.
To help us do that, participants are asked to disclose any allergies, dietary restrictions, or food intolerances in advance through our guest information form.
While we will always do our best to accommodate disclosed dietary needs, food may be prepared in environments where common allergens, including gluten, dairy, nuts, eggs, soy, and other allergens, may be present. As a result, we cannot guarantee an allergen-free environment.
Guests with severe allergies or medical dietary requirements are responsible for determining whether the food provided is appropriate for their individual needs. Escape Between the Lines Ltd. is not responsible for allergic reactions or adverse health effects resulting from food consumed during the retreat.
16. Photography & Media
We love capturing the magic of our retreats to share with our community. Photos and video may be taken during retreats for use on social media, our website, marketing materials, and other promotional content related to Escape Between the Lines Ltd.
By attending, participants acknowledge that they may appear in retreat photos or videos. If you prefer not to be photographed or recorded, please let us know before or during the retreat, and we will make every reasonable effort to respect your wishes.
We appreciate your understanding that while we will make reasonable efforts to accommodate photo preferences, we cannot guarantee that individuals will never appear incidentally in group photos or background footage.
17. Intellectual Property
Any retreat materials, guides, worksheets, journals, downloads, or other content provided by Escape Between the Lines Ltd. remain the property of Escape Between the Lines Ltd.
These materials are provided for personal use by retreat participants and may not be reproduced, distributed, sold, or used for commercial purposes without prior written permission.
18. Personal Responsibility
Participants are responsible for their own personal belongings throughout the retreat. Escape Between the Lines Ltd. is not responsible for lost, stolen, or damaged items.
Participants are also responsible for their own health, well-being, and personal decisions while attending the retreat. By attending the retreat, guests acknowledge that participation in retreat activities and use of the retreat property is at their own discretion and agree to take reasonable responsibility for their own safety and well-being throughout the retreat.
19. Age & Eligibility
Unless otherwise stated, Escape Between the Lines retreats are intended for women aged 18 and older.
20. Medical Emergencies
In the event of a medical emergency, participants authorize Escape Between the Lines Ltd. to seek emergency medical assistance on their behalf if deemed necessary.
Participants remain responsible for any medical expenses, treatment costs, or related charges incurred as a result of emergency care.
21. Illness, Emergencies & Early Departure
We understand that life can be unpredictable. If you become unwell, experience a personal emergency, or need to leave the retreat early for any reason, please don't hesitate to reach out to us directly.
While refunds, credits, and transfers remain subject to our cancellation and refund policies, we will always do our best to approach these situations with care, compassion, and understanding.
Please note that no refunds, credits, or partial reimbursements will be provided for unused portions of a retreat once it has begun.
22. Liability
By attending an Escape Between the Lines Ltd. retreat, participants acknowledge that they are doing so voluntarily, accept responsibility for their own participation, decisions, and conduct throughout the retreat, and understand that participation in retreat activities and use of retreat properties may involve inherent risks.
To the fullest extent permitted by applicable law, Escape Between the Lines Ltd., its organizers, employees, contractors, and representatives shall not be liable for any injury, illness, loss, damage, expense, or claim arising from participation in the retreat, use of the retreat property, or involvement in retreat activities, except where such liability cannot be excluded by law.
23. Property Rules & Guest Conduct
All guests are expected to follow the property rules provided by Escape Between the Lines Ltd. and the property owner or host. These rules exist to protect the retreat space, the guest experience, and everyone participating in it.
In cases where property rules are seriously disregarded, or where a guest's conduct, behaviour, or condition puts the venue, property, retreat team, or other guests at risk, Escape Between the Lines Ltd. reserves the right to refuse admission to or remove that guest from the retreat without refund.
We appreciate everyone's cooperation in helping keep our retreats the welcoming, respectful, and safe spaces they are intended to be.
24. Outdoor Activities & Personal Safety
Some retreats take place in natural, rural, or outdoor settings where guests may choose to spend time outside enjoying the property and surrounding area.
Any outdoor activities are entirely optional and undertaken at each participant's own discretion. Guests are responsible for their own safety when using outdoor spaces and amenities and are encouraged to exercise reasonable care and follow any safety guidance provided by Escape Between the Lines Ltd., the property owner, or the venue.
25. Payment Disputes & Chargebacks
By purchasing a retreat ticket, participants acknowledge and agree to the payment, cancellation, and refund policies outlined in these Terms & Conditions.
If any concerns arise regarding a booking, payment, or retreat experience, we encourage participants to contact Escape Between the Lines Ltd. directly so we can work together toward a resolution.
In the event of a payment dispute or chargeback, Escape Between the Lines Ltd. reserves the right to provide relevant booking records, communications, invoices, and accepted Terms & Conditions to the payment provider as part of the dispute review process.
26. Governing Law
These Terms & Conditions are governed by and interpreted in accordance with the laws of the Province of Alberta and the applicable laws of Canada.
Final Note
These Terms & Conditions may be updated from time to time. The most current version will always be available on the Escape Between the Lines Ltd. website.
By booking or attending a retreat, participants agree to the Terms & Conditions in effect at the time of their booking.
If you have any questions before booking, please don't hesitate to reach out. We're always happy to help.